Asset Management

FROM “HEADACHE” TO OPPORTUNITY: COMPANY ASSETS

Regular inventory and management of company assets is often overlooked — seen as a burdensome task that no one wants to take responsibility for.

However, having an accurate and up-to-date valuation of company assets (furniture, equipment, tools, etc.) is essential, both for proper financial reporting and to avoid losing track of resources critical to daily operations.

In many cases, while attention to this topic within companies is limited, financial statements still include values related to physical assets (from machinery to computers to furniture) that are often estimated and rarely verified.

PHYSICAL INVENTORY AND FIXED ASSETS RECONCILIATION

Phloema’s solution enables companies to:

• Know exactly what physically exists

• Ensure alignment between the physical inventory and the fixed assets register

• Use a simple and reliable process to keep the asset register up to date over time

Phloema supports companies across the entire national territory with a flexible approach tailored to their needs:

• Providing the necessary hardware and software for inventory activities

• Training company personnel on procedures and best practices

• Deploying specialized teams to carry out the inventory and support reconciliation between physical assets and accounting records

• Performing full physical-accounting reconciliation or delivering detailed inventory results

TECHNOLOGIES USED DURING OPERATIONS

At Phloema, we use advanced technologies for asset identification.

We offer solutions based on UHF RFID tags, which assign a unique digital identity to each asset. These tags can be read remotely, even without direct line of sight, and ensure reliable readability for up to 20 years thanks to their resistance to wear and tear.

We also work with NFC tags, ideal for close-range reading using smartphones.

Both technologies can be integrated with traditional barcodes, improving efficiency by enabling dual reading methods.

OUR WORKING METHOD

Our operational plan consists of several phases, starting with an initial meeting with the client to define timelines and procedures for the asset registration process.

We then prepare and collect data, create checklists to be used with our systems, and carry out the physical inventory.

Afterward, we verify assets on-site, collect identification data and images, and perform reconciliation with the fixed assets register. All collected information is carefully checked against accounting records.

Finally, we provide a detailed final report along with a complete file of reconciled assets.

The entire process is streamlined thanks to Inventory Assets, a tool developed by Phloema for data collection. It is based on a web platform that communicates directly with mobile devices used during field operations.